TO: MEMBERS OF THE 2017 WESTERN NORTH CAROLINA CONFERENCE January 16, 2017
We are looking forward to welcoming you to Annual Conference at Lake Junaluska for the June 23-25, 2017 session of the Western North Carolina Conference! Enclosed is information for your use in making lodging reservations. Please read the following material very carefully!
The clergy session will be Thursday afternoon, June 22. The opening worship service for all lay and clergy members and guests is scheduled for Friday morning June 23. The business session will begin following lunch. Annual Conference will adjourn on Sunday at noon.
Registration for housing for Annual Conference will be similar to last year. In order to request housing in one of the Junaluska-owned facilities (not including the cottages), you will complete the on-line Housing Request Form. The link will be available at www.ac2017.org between Wednesday, February 15, 2017 and Wednesday, March 1, 2017.
Please note that you will receive a confirmation after you complete the Housing Request Form successfully.
If you are unable to access the on-line request form, you can obtain a paper copy by calling the reservations team at Lake Junaluska at 800-222-4930. Please do not complete duplicate forms.
Once all of the Housing Request Forms are received, persons will be randomly placed into available rooms. You will be notified by Friday, March 17, 2017. Placement into sleeping rooms is not affected by date the form is completed.
Reservations for a Lake Junaluska-owned property:
The following seven facilities are owned by Lake Junaluska Conference and Retreat Center (see enclosed rate sheet):
The Terrace Junaluska Apartments Mountainview Lodge Camp Adventure
Lambuth Inn Lakeside Lodge
IF YOU STAY AT THE TERRACE OR LAMBUTH INN, your meals will be included in the daily rate, with the opportunity for you to designate, at the time of check-in, which meals you will not need. Once that designation has been made, there will be no reduction in charge if you attend a special banquet elsewhere or miss a meal.
If you are unable to obtain housing in one of the facilities listed above, or if you prefer to stay in a facility off the Junaluska grounds, contact the local Chamber of Commerce. They can be reached at 828-456-3021 or www.haywood-nc.com (click “visit”). There is also a link on the Conference website at www.ac2017.org.
HANDICAPPED CONDITIONS AND SPECIAL NEEDS
Lake Junaluska will process handicap and special needs requests this year. You should follow the instructions above. There is a place on the request form to indicate if you have any special needs. Lodging near Stuart Auditorium is very limited. Many handicap accessible parking places are designated on the Junaluska campus. There are more requests for special consideration than can be honored. Please note: Only the special needs of the conference member, not those of his or her spouse, may be taken into consideration.
Deaf interpretation will be provided at each worship service. Transcription services projected on a screen will be offered for all sessions. Please contact Kim Ingram by March 1st at (email@example.com) if there are any other special needs for consideration, including Spanish or Korean language interpretation.
Registration will open at 11:00 a.m. on Thursday, June 22. An exact schedule will be available in the program and reports book in advance of conference. Please plan to arrive and register within this time frame in order to receive a nametag and be eligible to participate.
If you are a lay member of conference representing your local church/charge and find that you cannot attend the conference, please pass this material to your pastor, who will give it to the alternate member. Member information should be updated by your pastor directly in the LCLCL (local church leadership contact list) until June 1st.
District at-large members who can’t come should notify the district office. Changes can only be made until June 1st.
SPECIAL EVENTS OR MEETINGS
ANY GROUP wishing to schedule special events and/or meals at Lake Junaluska should contact the Lake Junaluska Conference Coordinator, LuAnn Davis, at 828-454-6737, email: firstname.lastname@example.org, or fax complete information about the event to 828-452-2225.
In order for special events to be included in the conference program, you should additionally contact the conference secretary’s office at 1-800-562-7929 (local 704-535-2260); e-mail: email@example.com.
QUESTIONS ABOUT HOUSING may be directed to the Reservations Office, PO Box 67, Lake Junaluska, NC 28745. The phone number is 1-800-222-4930. The fax number is 828-452-2225. The office is open from 8:00 a.m. until 5:00 p.m., Monday through Friday.
This is the only mailing that you will receive through postal mail. Further information and pre-conference materials will be posted on the conference website (www.wnccumc.org | ac2017.org ) when available. Please check it regularly beginning in April for further information.
Petitions to be considered by the body will be due by April 1st to the Conference Secretary. If you have any questions, check with your Pastor or District Office, or call the Conference Office.
We look forward to seeing you at Annual Conference in June!